Last updated: August 1, 2026
These Terms of Use are an agreement between Scoutboard, LLC and you. Please read them carefully. If you are using Scoutboard on behalf of an organization, these terms apply to your organization as well.
These Terms of Use (the “Terms”) are an agreement between Scoutboard, LLC, an Illinois limited liability company (“Scoutboard,” “we,” “us”), and the organization or individual accessing or using the Scoutboard service (“you”). By requesting access, checking the acceptance box, creating an account, or using the Service, you agree to these Terms and our Privacy Policy on behalf of yourself and, if you are acting for a coaching staff or institution, on behalf of that organization. If you do not agree, do not use the platform.
Scoutboard is a recruiting platform for college football programs and high-school teams. Coaching staffs and scouts use Scoutboard to search for, organize, and evaluate player profiles. High-school teams use Scoutboard to upload and publish player profiles for scouting discovery. The Service includes recruiting boards, player search and evaluations, program-specific Fit Scores, the Weekly Brief, and roster tools (together, the “Service”).
Scoutboard is a decision-support tool. It does not contact prospective student-athletes on your behalf, and it does not submit, transmit, or file anything with any athletic association on your behalf.
You must be at least 18 years old and authorized to act for your program to create a workspace or accept these Terms. You are responsible for the accuracy of your account information, for maintaining the confidentiality of your login, and for all activity under your organization's workspace, including activity by staff members you invite. Workspace administrators are responsible for managing who on their staff has access.
You may not share your login outside your program's staff or allow others to access Scoutboard through your account. You agree to notify us immediately if you believe your account has been compromised.
Access to the Service is granted at Scoutboard's discretion following a request for access. Scoutboard may decline or revoke access for any lawful reason, including suspected misuse or misrepresentation.
New organizations receive one free trial of 30 days, which begins when the organization's workspace is approved and activated. The trial applies to the organization's workspace as a whole, not to individual staff members. One trial is available per organization; inviting additional staff, submitting a new access request, or re-approving a request does not start a new trial. No credit card is required to start a trial.
Scoutboard will state the trial expiration date in the activation email. When the trial ends without an active subscription, workspace access is restricted until a subscription is activated. Your data is retained as described in Section 18, and you may export your data and manage billing during and after the trial.
Plans and pricing. The Service is offered at USD $149 per month or USD $1,499 per year, per program, with unlimited staff seats for that program. Pricing is stated before purchase and may change with at least 30 days' notice; changes take effect at your next renewal.
Billing. Fees are billed in advance through our payment processor (Stripe). By subscribing, you authorize recurring charges to your payment method until you cancel. Access purchased by subscription becomes active when payment is confirmed by the payment processor.
Renewal and cancellation. Subscriptions renew automatically at the end of each billing period. You may cancel at any time; cancellation takes effect at the end of the current billing period, and you retain access until then. Except where required by law, fees are non-refundable.
Failed payment. If a payment fails, we may retry the charge and notify you. If payment is not resolved within a reasonable period, we may suspend workspace access until payment is made.
Taxes. Fees exclude applicable taxes, which are your responsibility where required.
You are solely responsible for your program's compliance with all rules applicable to athletic recruiting, including NCAA, NAIA, NJCAA, conference, institutional, and state-level high school athletic association rules, and any applicable laws governing contact with prospective student-athletes. Scoutboard is not a compliance product, does not provide compliance advice, and does not monitor your recruiting activity for rule compliance. Use of the Service does not ensure that any recruiting activity is permissible.
The Service includes information about prospective student-athletes, compiled from publicly available sources or submitted by high-school teams (see Section 9), together with analytical outputs derived from that information, including program-specific Fit Scores.
Some player records are seeded by Scoutboard from publicly available sources, such as public team rosters, public profile pages, and public film sources. Where available, Scoutboard shows the source link and a last-checked date for these records. Scoutboard relies on publicly available sources rather than paywalled-only data for published records and does not scrape private school systems.
Informational only. Player information and analytical outputs, including Fit Scores and AI-assisted analyses, are informational estimates and may contain errors. They are not advice, not predictions of athletic performance, eligibility, admissions, or character, and not a substitute for your own evaluation.
No guarantee of accuracy. Public-source data may be incomplete, outdated, or inaccurate, and automated or AI-assisted outputs may contain errors. You should independently verify information before relying on it in any recruiting decision.
Your decisions. All recruiting decisions, communications, and evaluations are yours alone. Scoutboard is not responsible for decisions made using the Service.
Removal requests. Player information is subject to the removal process described in our Privacy Policy, and records may be corrected or removed at any time.
Teams are solely responsible for the accuracy, completeness, and appropriateness of any player profile information they submit, including names, measurables, school details, film links, and star ratings.
Player profiles are private by default. When a team publishes a player profile, it becomes visible to authenticated scouts on Scoutboard. Teams can unpublish profiles at any time to remove them from scout search results.
By uploading or publishing a player profile, you represent that you have all necessary rights, permissions, and required consents to upload and publish that information in a recruiting context, and that the information is accurate to the best of your knowledge.
You may not upload content that violates the privacy, publicity, copyright, intellectual property, or other rights of any third party.
To request a correction or removal of a player or profile record, including a publicly sourced record, follow the removal process in our Privacy Policy or email privacy@scoutboard.com.
You agree to use Scoutboard only for lawful recruiting purposes. You may not:
We may suspend or terminate access for violations.
Your content. You retain ownership of the content you and your staff create in the Service, such as board arrangements, notes, evaluations, and uploaded materials (“Customer Content”). You grant Scoutboard a license to host and process Customer Content solely to provide, secure, and improve the Service.
Our platform. Scoutboard retains all rights in the Service, including software, the Fit Score methodology, and data compiled by Scoutboard. Except for your Customer Content and exports of it, no rights in the Service are transferred to you.
Service improvement. We may use aggregated or de-identified usage information to operate and improve the Service. We do not sell your Customer Content and we do not display third-party advertising in the Service.
Export. You may export your Customer Content at any time, including after trial expiration and after cancellation, during the retention period described in Section 18.
If you provide us with feedback, suggestions, or ideas about Scoutboard, we may use that feedback without restriction or obligation to you. We appreciate your input and use it to make the product better for everyone.
Scoutboard may contain links to third-party websites or services (for example, film hosting platforms or external recruiting resources). We are not responsible for the content, privacy practices, or availability of those third-party services. Your use of third-party services is at your own risk.
THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, SCOUTBOARD DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTY REGARDING THE ACCURACY, COMPLETENESS, OR RELIABILITY OF PLAYER INFORMATION OR ANALYTICAL OUTPUTS.
Features may change, be added, or be removed without notice. The Service may experience downtime or data inconsistencies. Access to Scoutboard does not constitute a guarantee of uptime or continued availability of any specific feature.
Scoutboard provides tools to facilitate recruiting visibility and organization. We make no representations or guarantees regarding recruiting outcomes, scholarship offers, player placements, or any other result of using the platform.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, SCOUTBOARD WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, OR DATA, ARISING FROM OR RELATED TO THE SERVICE. SCOUTBOARD'S TOTAL LIABILITY FOR ALL CLAIMS ARISING FROM OR RELATED TO THE SERVICE WILL NOT EXCEED THE FEES YOU PAID TO SCOUTBOARD IN THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR USD $100 IF YOU HAVE PAID NO FEES. SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO SOME OF THESE LIMITS MAY NOT APPLY TO YOU.
You will defend and indemnify Scoutboard and its officers, directors, employees, and agents against third-party claims arising from your Customer Content, your recruiting activities, or your violation of these Terms or applicable law, including athletic-association rules.
Either party may terminate at any time; you can terminate by cancelling your subscription and ceasing use. We may suspend or terminate access for breach of these Terms, non-payment, or unlawful use, with notice where practicable.
After trial expiration or termination, we retain Customer Content for at least 90 days so you can export it or reactivate, after which we may delete it. Sections that by their nature should survive termination (including Sections 7, 8, 11, 14, 16, 17, and 19) survive.
These Terms are governed by the laws of the State of Illinois, without regard to conflicts of law rules. The parties consent to the exclusive jurisdiction of the state courts located in Will County, Illinois, and the United States District Court for the Northern District of Illinois.
We may update these Terms from time to time. For material changes, we will provide notice by email or in the Service at least 30 days before the change takes effect for existing customers. Continued use after the effective date constitutes acceptance of the updated terms.
These Terms, together with the Privacy Policy and any order form referencing them, are the entire agreement between the parties regarding the Service. If any provision is unenforceable, the remainder stays in effect. Failure to enforce a provision is not a waiver. You may not assign these Terms without our consent, except to a successor of your program or institution; we may assign to a successor of our business. Notices to Scoutboard should be sent to support@scoutboard.com.
Questions about these terms or your account? Contact us at support@scoutboard.com. We aim to respond within a few business days.
Scoutboard, LLC318 W Adams StSuite 1600Chicago, IL 60606